About government - Programme of Action 2005 - Governance & Administration Cluster

1

CAPABILITY NEEDS FOR THE DEVELOPMENTAL STATE

1.1

Public Service Capacity

DPSA, DPLG, Presidency, SAMDI, OPSC, NT

1.1.1

FOSAD to submit to Cabinet, a review of the functioning of government with proposals on capacity of implementing agents, competence, alignment of planning and implementation and mobilization of the public service to speedup socioeconomic transformation

Presidency, DPSA, DPLG

May-05

A paper was presented to the extended Cabinet in May-05. Sectoral reviews on capacity of departments (health, housing, Justice, DTI) are underway. Report finalized for Jan-06 Lekgotla

1.1.2

Finalise the review of gender balances as well as representation of people with disability within the public service against the target has set itself

DPSA

Jun-05

Review completed, revised targets and supporting special measures programmes were approved by Cabinet in Dec-05

1.1.3

Clarify and distinguish roles of executive and administrative heads

DPSA

Apr-05

Study completed and final report has been submitted to the Minister of DPSA

1.1.4

Development and implement an integrated system of HR skills -pilot in selected departments

DPSA

Jul-05

A service provider has been appointed to implement the Skills Management Information System. Four departments have been requested to serve as pilots

1.1.5

Review Public Service Act and Public Finance Management Act in the medium term

DPSA, NT

Apr-06

Public Service Amendment Bill: consultations on the Draft Bill are continuing

1.2

Develop and implement the Anti-Corruption programme

DPSA, SAPS, OPSC

Dec-05

1.2.1

Convene a summit on corruption and agree on a programme to strengthen the campaign

DPSA, OPSC

May-05

The summit was held and the programme of action developed. A multi- sectoral Implementation Committee has been appointed to implement the National Anti-corruption Programme over a five-year period

1.3

Support flow of skills into the public service

DPSA, SAMDI

1.3.1

Implement compulsory induction and reorientation programme for public servants

DPSA, SAMDI

Ongoing

Process of procuring material developers underway. Initial roll out based on the outcomes of the learning framework to start early 2006. Handbook on Induction and SMS Orientation manual available for use whilst new training programmes are developed

1.3.2

Intensify management and leadership development programmes to strengthen the ranks of middle and senior management

DPSA, SAMDI

Jun-05

Cabinet in Dec-05 approved implementation of the accelerated development programme. Comprehensive training programme for middle and junior level managers and supervisors are being presented. Senior managers' training programmes are under review

1.3.3

Intensify internship programme, coaching and mentorship training programmes

DPSA, SAMDI

Jun-05

Guides being consolidated and redrafted in user friendly style. Guide developed on use of foreign nationals as mentors. DHA appointed 573 interns in 2005-06. Comprehensive Coaching and Mentorship training programmes (3rd Generation) ready for roll-out

1.4

Coordinate and focus HRM and HRD to meet identified skills gaps

DPSA, SAMDI, DPLG, DPW

1.4.1

Implement interventions to Strengthen HR planning and function in government

DPSA, SAMDI

Ongoing

A report with recommendations was submitted to Cabinet during Nov-05. Donor funding was secured and a service provider has been appointed to review the HR planning framework. The service provider has submitted a draft project plan during Jan-06

1.4.2

Facilitate implementation of revised performance management systems

DPSA

Dec-05

Proposed amendments to the SMS Performance Management and Development Systems (PMDS) approved. Following further consultation, additional amendments will be submitted to the Minister for approval and the amended PMDS will then be implemented

1.4.3

Develop a framework to improve the physical work environment

DPW, DPSA

Dec-05

Framework to improve physical work environment was adopted by Cabinet. Service Providers have begun to compile and consolidate improvements needed. Progressive implementation of the Tshwane Inner City Program (TICP) is underway

1.4.4

Develop a framework to improve conditions of service of selected professionals

DPSA

Dec-05

The work has been incorporated in the 2006 Personnel Expenditure Review (PER) that will culminate in a revised remuneration policy for the public sector. Work on the PER has already commenced

1.4.5

Review the Senior Management Service

DPSA

Sep-05

The first draft of the report on the review of the SMS is under consideration

1.4.6

Plan to significantly strengthen middle management capacity

DPSA

Jun-05

During Dec-05, Cabinet approved the implementation of the accelerated development programme

1.4.7

Develop framework for the deployment of managers within the public service and to local government

DPSA, DPLG

Dec-05

A draft deployment framework compiled. Work regarding the Public Service Act and other relevant policies impacting on the framework is in progress

2

MACRO-ORGANISATION OF THE STATE

2.1

Integrated Public Sector

DPSA, DPLG, DPE

2.1.1

Introduce the Local Government: Municipal Employment Bill

DPLG

Oct-05

A Cabinet Memorandum with proposals on the development and implementation of single public service legislation will be submitted to Cabinet soon

2.1.2

Introduce legislation and policies regarding regulation of public entities governance and HR practices

DPE, DPSA

Oct-05

A draft policy framework has been submitted to Cabinet

2.1.3

Finalise the framework for the unified public administration

DPSA, DPLG

Jun-06

A draft implementation strategy, access framework and workplan developed and updated on the basis of inputs received, in preparation for a Cabinet submission

2.2

IGR Framework Bill

DPLG, Presidency

2.2.1

Promulgate and implement the IGR framework Act

DPLG, Presidency

Dec-05

The IGR Act was promulgated in Aug-05. Implementation has commenced with 8 provinces having formally launched IGR structures and District Forums. A national IGR inaugural launch is planned for early 2006

2.3

Integrated Service Delivery

DPSA, DPLG, DOE, DHA, DOC, GCIS

2.3.1

Forge a common approach to e-government

DPSA, DOE, DHA, DOC

Dec-05

Last consultation took place in Nov-05 and report consolidating comments and changes to the documents will be available shortly

2.3.2

Consolidate phase one of Batho Pele gateway information portal

DPSA, GCIS, DOC

Aug-05

The Batho Pele Gateway Portal will soon go live on new robust infrastructure with content available in English, Tswana, Afrikaans, isiZulu, isiXhosa, Sesotho and Sepedi. Translation into the remaining official languages is proceeding

2.3.3

Implement a programme to expand access to Batho Pele gateway and MPCCs, in improving services to the people

GCIS, DOC

Jun-05

Call-Centre traffics has increased after profiling in Government Magazine (Vuk'uzenzele) and SABC 2 TV series on economic opportunities

2.3.4

Implement the second generation strategy of MPCCs extending to 284 municipal areas

GCIS

2014

Twelve Second Generation MPCCs operationalised by Dec-05

2.3.5

Deploy 2 840 learner Community Development Workers

DPSA, DPLG

Mar-06

The national launch of CDW programme took place in Nov-05. 2900 CDW learners have completed the training. The recruitment of 665 new learners has been completed, of which 190 are now in Block 2 of the learnership

2.4

Batho Pele

DPSA

2.4.1

Revitalise and implement Batho Pele requirements in performance agreements of public servants

DPSA, National Departments

Dec-05

Batho Pele principles incorporated in revised Senior Management Service Performance Management and Development System

2.4.2

Implement Batho-Pele Change Management Campaign, including unannounced site visits, name badges, internal communication within the public service with a national programme to entrench the ethos of Letsema and Vuk`uzenzele

DPSA, National Departments

Jul-05

DHA launched the name badges project on the 09th of Dec-05. SAMDI & DPSA implemented the Change Management Engagement program in Limpopo and to date 316 officials have participated in the workshops

2.4.3

Develop framework for accountability of public servants to the people

DPSA, OPSC

Jun-05

A further Batho Pele Learning Network was held in Nov-05 in Kimberley on the theme "Taking Batho Pele to new levels through dialogue and sharing best practices"

3

PLANNING, IMPLEMENTATION AND MONITORING AND EVALUATION

3.1

Alignment of NSDP, PGS and IDPs

Presidency, DPLG, NT, DOL

Dec-07

3.1.1

Finalise harmonizing Provincial Growth and Development Strategies, Integrated Development Plans (IDPs) and the National Spatial Development Perspective

Presidency, DPLG, NT DOL

Dec-05. See Econ 10.3

Review and update of the National Spatial Development Perspective completed. Provincial Growth & Development Strategies (PGDS) guidelines have been finalised. Assessment of PGDS against guidelines completed

3.1.2

DPLG to enhance role of district municipalities alignment of planning and consider amendment to the Municipal Systems

DPLG

Proposed changes to the Municipal Systems Act as they relate to planning are currently being drafted

3.2

Project Consolidate

DPLG, NT, DPW, DPSA, DOC, GCIS

3.2.1

Facilitate public & community participation through the development of policy guidelines on consultation and participatory mechanisms

DPLG, Provincial and Local Governments

Ongoing

Draft National Policy Framework on Public participation developed and open for comment by civil society structures

3.2.2

Coordinate the delivery of free basic services

DPLG

Ongoing

Bilaterals working towards the finalisation of the FBS baseline study with sector departments incl. Stats SA have been completed. A memo requesting Cabinet to approve the use of FBS baseline study has been prepared for submission

3.2.3

Finalise and implement the indigent policy

DPLG

Jul-05

An indigent policy has been approved and implementation guidelines are being finalised for the pilot to commence in Jan/Feb 06

3.2.4

Address billing systems and municipal debt

DPLG

Dec-05

Annual target achieved, 12 Senior Managers appointed to representative pilot municipalities to conduct research, analyze the current billing systems, provide recommendations on a new system and oversee the implementation thereof

3.2.5

Finalise the review of the equitable share and formula

DPLG, NT

Jul-05

Formula review complete

3.2.6

Implement Local Economic Development intervention

DPLG

Dec-05

Economic development training was conducted in all provinces in Nov-05. Various municipalities are being assisted with formulating and implementing LED strategies by technical experts

3.2.7

Co-ordinate the implementation of the Municipal Infrastructure Programmes, particularly the Municipal Infrastructure Grant and Expanded Public Works Programmes in all municipalities including in the developmental nodes

DPLG, DPW, Provincial and Local Governments

2007

At the end of Nov-05, R4,436 billion (99,9%) of the total 2004/05 MIG allocation (R4,439 billion) was spent. R1,884 billion (34.65%) of the total 2005/06 MIG allocation (R5,436 billion) was spent

3.2.8

Finalise financing protocol relating to the Urban Renewal and Rural Development Programmes to improve coordinated financing of these Programmes by the three spheres of different departments

DPLG, NT

Dec-05

Finalised the identification of nodal specific project plans that will address direct challenges and priorities in the nodes

3.2.9

Introduce modern ICT in development nodes

DoC, DPLG, DPSA

Ongoing

E-cadres will be deployed in nodal points to promote the use of ICTs. Currently the DoC is finalising the concept and the conditions under which they will be deployed

3.2.10

Allocation of dedicated personnel to the Project Consolidate initiative

DPLG

Mar-05

National Departments have identified key people responsible for Project Consolidate. A wide range of initiatives are underway to engage stakeholders already mobilised and to finalise contracts with those in process

3.2.11

Performance management, service delivery indicators and communication

DPLG, OPSC, Presidency, GCIS

Dec-05

Framework and score card structure developed focusing on 5 Key Performance Areas. The Development PMS implementation strategy for local government is underway

3.2.12

Conduct an audit to assess capacity to sustain implementation of Project consolidate

DPLG

Jul-05

Work that will culminate in a national Human Resource Audit of Local Government is ongoing. A preliminary skills audit study was undertaken by the Local Government SETA

3.2.13

Develop and assess mechanisms for management of cross-cutting and joint programmes

DPLG

Jul-05

Framework for managing joint programmes approved by Cabinet in Dec-05

3.2.14

Develop and implement an integrated database system of HR skills-pilot in selected departments

DPLG

Dec-05

A preliminary assessment of skills required for senior managers and some professional occupational categories in local government has been completed and a draft competency framework compiled

3.2.15

Local Government will invest R38 billion in infrastructure over the Medium Term Expenditure Framework period

DPLG, NT

Mar-07. See 3.2.7

At the end of Nov-05, R4,436 billion (99,9%) of the total 2004/05 MIG allocation (R4,439 billion) was spent. R1,884 billion (34.65%) of the total 2005/06 MIG allocation (R5,436 billion) was spent

3.3

Participatory Governance

DPSA, DPLG, Presidency, GCIS

3.3.1

Facilitate community and public participation

DPLG, DPSC

See 3.2.1

Two publications on ward committees have been developed. An accredited course for ward committees is being developed with the LGSETA

3.3.2

Conduct Presidential Imbizo and Imbizo focus weeks

GCIS, DPSA, Presidency

Apr-05, Oct-05

Municipal Imbizo Programme, covered most Project Consolidate municipalities through District Izimbizo of President and Deputy President and local izimbizo of Ministers. This was in addition to other izimbizo and outreach programmes

3.3.3

Develop policy guidelines on participation and consultation

DPLG, DPSA

Jun-05. See 3.2.1

See 3.3.1

3.3.4

Strengthen local government participatory mechanisms

DPLG

Dec-05. See 3.2.1

52 local municipalities under Project Consolidate have been assisted on facilitating community participation through ward committees. A curriculum for an accredited national training programme for ward committees is being developed

3.4

Government wide monitoring and evaluation systems

Presidency, OPSC, NT, DPSA, DPLG, StatsSA

3.4.1

Finalise research, proposal and design of the government-wide M&E framework to track impact of government programmes against goals and effectiveness and efficiency of service delivery outputs

Presidency, OPSC, NT, DPSA, DPLG, StatsSA

Apr-05

Activity has been completed. Research and proposal for government wide framework to track impact of government programmes was submitted and approved by Cabinet

3.4.2

Finalise a plan to improve monitoring and evaluation across government, including the electronic information management system for phased implementation

Presidency, OPSC, NT, DPSA, DPLG, StatsSA

Jun-05

Proposal to enhance the electronic management system for phased implementation and its alignment to the POA System has been finalised

3.4.3

Pilot the proposed design in departments and provinces

Presidency, OPSC, NT, DPSA, DPLG

Dec-05

Pilot of the CabEnet System in four departments has been completed

3.4.4

Roll out the system to all departments and provinces

Presidency, OPSC, NT, DPSA, DPLG

Apr-07. See 3.4.3

The pilot phase of the CabEnet system has been signed off and planning for deployment to the remaining national departments is in progress

3.4.5

Implement the early warning system to preempt service delivery failures, based on human resource, financial and administrative information

Presidency, OPSC, NT, DPSA, DPLG

Ongoing

An early warning system has been developed

3.5

Create strong information base for good governance and service the developmental state

StatsSA, Presidency

3.5.1

Enhance the implementation of the comprehensive plan to improve the capacity of the National Statistical System and StatsSA

StatsSA

Dec-05

All information on indicators has been captured in a matrix format. A mechanism for data collection is being discussed

3.5.2

Implement the information database and collate information on indicators

Presidency, StatsSA

Feb-06

Gathering of baseline data on indicators is nearing completion. The implementation of information database is being discussed with relevant stakeholders

3.5.3

Record assets and allocate addresses

DLA, StatsSA

Jul-05

Project is continuing

3.6

Prepare for African Peer Review of South Africa

DPSA, DFA, Presidency

3.6.1

Establish APRM focal point and consultative processes

DPSA, DFA, Presidency

Apr-05

National Governing Council announced Data collection and research underway. Provincial and local consultative processes underway

3.6.2

Consider draft country report on the APRM

DPSA

Jun-05

A draft govt. submission is being developed for submission to Cabinet based on inputs from departments and provinces, and the Conversation with Experts, Civic and Cultural consultations held in Dec-05

3.7

Government Transversal systems

DPSA, NT, DPLG, Presidency, StatsSA

3.7.1

Improve existing transversal IT systems

DPSA, NT

Feb-06

DPSA(OGCIO) are engaging stakeholders to define project scope to ensure rapid progress

3.7.2

Develop an integrated financial management system

NT, DPSA

Dec-07

A strategic framework for implementation of IFMS was presented to Cabinet in Oct-05

3.7.3

Implement the municipal business activity scorecard

DPLG, StatsSA

Dec-05. See 3.4.1

See 3.4.1